Muskie Band Boosters Constitution

CONSTITUTION

Last updated: March 5, 2026

Below you will find the official Muskie Band Boosters Constitution and Bylaws. Use the quick Table of Contents to jump to any article, and tap "Back to top" links to return here.

Article I: Name

The name of the organization shall be Muskie Band Boosters.

Article II: Purpose

The Association is organized exclusively for charitable, educational, religious, or scientific purposes within the meaning of section 501(C)(3) of the Internal Revenue Code.

To promote and encourage support of the Band Program.

To actively support all performances of the school band program.

To lend all possible support, both moral and financial, to the band program in the school.

To serve as a means of communication to keep parents of Muskie Band members informed as to the activities and projects of the Muskie Band.

To provide for the Muscatine Band members those things over and above that which is provided by the school board.

To make all plans and carry out fundraising for support of activities and projects.

To assume responsibility for publicity covering any activity or project sponsored by the organization.

To work with and assist the band music director.

Article III: Structure

Under the provisions specified in the bylaws, this organization shall be governed by the elected officers, the executive committee, and the membership, with the cooperation of the band director.

BY LAWS

Article I: Membership

Members shall be the parents or legal guardians of the students in the band.

Parents of pupils active in the band department are automatically active members.

Members shall not be required to pay a membership fee.

Voting shall be restricted to the parents or legal guardians of the students in the band.

Article II: Officers

General Guidelines

The officers of this organization shall be president, vice president, secretary and treasurer.

Any member of the organization shall be eligible to serve as an officer.

The band director shall participate in an advisory capacity, and all major decisions or purchases shall be made on a consensus of both the director and the Muscatine Band Boosters.

The band director shall be an ex-officio, nonvoting member of the organization.

The officers of this organization shall serve without compensation.

Only one person of any family may hold an elected office during any one school year. However, one family may jointly hold an office.

To hold an office, a member must have a child who is currently active in the band.

No member shall serve as an officer for more than four consecutive years.

A member shall hold only one office at a time.

Officers of this organization shall serve for a term of one year, but may be re-elected.

All officers shall deliver to their successors all official material within 30 days following elections.

Nominations

A nominating committee shall be appointed by the president at the general membership meeting in February.

The band director shall also serve on this committee.

The committee shall attempt to reach each member who is under consideration to establish their interest in serving.

The nominating committee must present all names at the April meeting with nominations being accepted from the floor, with the consent of the nominee.

Elections

A majority vote of the members present shall constitute an election.

Elections of officers will take place at the April meeting and the officers will assume their duties on June 1.

Elected officers shall serve a term of one year beginning June 1 and ending May 31 of the following year.

Duties of the President

The president shall be in communication with the band director and all other officers of the organization.

The president shall have supervision over the business affairs of the organization.

The president shall act as judge of all elections and declare results.

The president shall cast a deciding vote in case of a tie.

The president shall be chairperson of the executive committee.

The president shall preside at all executive and general meetings and maintain order.

The president shall enforce a strict observance of the constitution and bylaws of the organization.

The president shall put all questions, when seconded, to a vote.

Upon the consensus of the executive committee, the president shall direct the secretary to call special meetings of the organization.

The president shall appoint all standing and special committee chairs deemed necessary to fulfill the business and activities of the organization subject to the approval of the executive committee.

The president shall appoint an audit committee to audit the books of the organization at the end of the fiscal year.

The president shall serve ex-officio on all committees except the nominating committee, as deemed necessary.

The president shall be available for advice and counsel during the year following the completion of his or her term of office, at which time he or she shall have a consultation session with the incoming president and turn over all appropriate files and reports.

Duties of Vice President

The vice president shall perform the duties of the president in the absence of the president.

Upon resignation of the president, the vice president shall fill the office of president.

The vice president shall chair and organize the uniform committee.

Duties of the Secretary

The secretary shall attend all meetings and act as clerk thereof, and record all votes and minutes of all its transactions.

The secretary shall keep a copy of the bylaws and constitution, and distribute to all new members.

On instructions from the president, the secretary shall conduct all correspondence for the organization.

Copies of all correspondence shall immediately be given to the president.

A copy of these recordings is to be given to each member of the executive committee and to the band director within a week of each meeting.

Mail copies of the minutes of the general meetings to the parents of all band members within two weeks.

The secretary shall be chairperson of the newsletter committee.

The secretary shall keep a file of all recordings, communications and flyers.

The secretary shall read and answer all correspondence and shall have custody of the same.

Duties of the Treasurer

The treasurer shall be chairperson of the budget committee and be responsible for presenting the proposed budget to the executive committee for review and for presenting the proposed budget for adoption at the April general meeting.

The treasurer shall receive all funds due the organization, issue appropriate receipts, be solely responsible for deposit of funds in a designated depository determined by the executive committee, and shall pay all bills upon authorization of the executive committee. Checks may be signed by the treasurer, the president or vice president. Two signatures are required on each check.

The treasurer shall be the custodian of all monies of the organization, recording the same in a bound ledger.

The treasurer shall pay all major orders when presented to him or her and approved by the organization.

The treasurer shall keep accounts of funds held by individual students and carry said accounts over from year to year.

The treasurer shall give a financial report at each meeting.

At all meetings, the treasurer shall submit a written report to the president, secretary, and one copy to be posted in the meeting room. The report shall include beginning balance of the organization's accounts, income, expenses, and ending balances.

Vacancies

Other elected offices vacated during the year shall be filled by nomination by the president and upon approval of the executive committee.

Any officer or committee chairperson may be removed by a two-thirds vote of the general membership.

Article III: Meetings

General Meetings

The general meeting of the organization shall be held on the 1st Monday of each month from September to April beginning at 7:00 pm unless otherwise directed by the organization or the executive committee.

The band director is to encourage attendance by making suitable announcements.

In the event of a schedule conflict, a meeting may be rescheduled.

Meetings shall be open to all members.

Special Meetings

Special meetings may be called by the president upon consensus of the majority of the executive committee or the band director.

All members are to receive notification of such meetings stating the purpose of the meeting.

No other business may be transacted than that for which the special meeting was called.

The May meeting will be replaced by the Awards banquet.

Quorum

The assembled members at a regular or special meeting of this association shall constitute a quorum.

A simple majority of the members present and voting shall be sufficient to carry a motion.

Executive Committee Meetings

Executive committee meetings shall be held one hour immediately preceding the general meetings on the first Monday of every month.

Executive committee meetings shall be held at any time by call of the president, band director, or any three members of the executive committee.

A majority of the members of the executive committee shall constitute a quorum.

During summer months, the treasurer may pay any expenditure up to one thousand dollars ($1,000) with the approval of the majority of the executive committee.

Order of Business

Call to order
Secretarys report
Treasurers report
Band director
Committee reports
Old business
New business
Adjournment

Parliamentary Procedure

The latest edition of Robert's Rules of Order, Revised, shall govern the organization in all cases to which they are applicable and not inconsistent with any provision of these bylaws.

Article IV: Committees

Executive Committee

The elected officers of the organization and the band director shall constitute the executive committee.

The committee shall meet prior to the stated general meeting.

The purpose of the executive committee shall be to facilitate business at general meetings.

General Committee Guidelines

Standing committees are those that function year-round or that have significant impact upon total operation of boosters. These committees shall include:

Budget
Chaperone
Telephone
Hospitality
Newsletter
Nominating
Publicity
Nut sales
Trip
Uniform
Fund Raising

Special committees may be established by the president for specific assignments from time to time throughout the year.

A chairperson for each committee shall be appointed by the president with the approval of the executive committee. Terms shall be for one year, and any organization member is eligible to serve. A chairperson shall have general supervision of the committee, shall hold meetings, and shall submit a report to the executive committee periodically and present a report at each general meeting.

Budget Committee

The budget committee, chaired by the treasurer, shall consist of the band director and the executive committee.

The budget committee shall prepare and submit to the organization a proposed budget at the last regular meeting of the school year for the following school year.

Chaperone Committee

The chaperone committee shall enlist parents to act as chaperones for any band activity as deemed necessary by the band director.

Telephone Committee

The telephone committee will set up a telephone tree.

Hospitality Committee

The hospitality committee will organize refreshments for the December concert, May Awards Banquet and as needed.

Newsletter Committee

The newsletter committee, chaired by the secretary, shall gather, publish, and distribute all important information to band parents about the activities, accomplishments and projects of the band program, its members and the boosters.

Nominating Committee

The nominating committee shall consist of five members, with one having been designated as chairperson and at least three representing the general membership (not on the executive committee), all appointed by the president.

The band director shall serve on this committee.

The nominating committee shall select a slate of candidates for the election of officers.

Publicity Committee

The publicity committee shall handle publicity related to the activities of the band boosters.

Nut Sales Committee

The nut sales committee shall organize the sales, ordering, distribution, collection of money, and students incentive accounts.

Trip Committee

Under guidance of the band director, the trip committee shall investigate, plan and arrange the details of trips by the band.

The president (or another member of the executive committee) shall be a member of this committee.

Uniform Committee

The uniform committee, chaired by the vice president, with guidance of the band director shall maintain records of the student uniform numbers, distribute uniforms and be in charge of the general maintenance and fitting of uniforms, and other special costumes, and equipment.

Fund Raising Committee

The fund raising committee shall organize and coordinate all fund raising activities except nut sales.

Article V: Finance and Fiscal Year

Fiscal Year

The fiscal year of the organization shall begin on June 1 and end on May 31.

Budget

An annual budget shall be prepared by the Budget Committee and recommended by the Executive Committee for adoption by a majority vote at the April general meeting.

Expenditures and Approvals

Routine expenditures within the adopted budget may be paid by the treasurer.

Non-budgeted expenditures up to $500 may be authorized by the president and treasurer.

Non-budgeted expenditures of $501 to $1,000 require approval of a majority of the executive committee.

Non-budgeted expenditures over $1,000 require approval of the membership at a general or special meeting.

All checks require two signatures (treasurer, president, or vice president).

Financial Records and Review

The treasurer shall maintain accurate financial records and present written reports at each meeting.

An audit committee appointed by the president shall review the financial records at the end of the fiscal year and report its findings to the membership.

Article VI: Amendments

Proposed amendments to this constitution or bylaws shall be submitted in writing to the secretary and provided to the membership at least seven (7) days prior to the meeting at which they will be considered.

Amendments shall be adopted upon a two-thirds (2/3) vote of the members present and voting at a regular or special meeting.

All amendments must be consistent with the organization’s charitable purpose, applicable law, the requirements of section 501(c)(3) of the Internal Revenue Code, and applicable school district policies.

Article VII: Dissolution

The organization may be dissolved by a two-thirds (2/3) vote of the members present and voting at a regular or special meeting, provided that notice of the proposed dissolution is given to the membership at least fourteen (14) days in advance.

Upon dissolution, and after paying or making provision for the payment of all liabilities, all assets of the organization shall be distributed to the Muscatine Community School District band program or to another nonprofit organization qualifying under section 501(c)(3) of the Internal Revenue Code that supports school music education, as determined by the membership.

No part of the net earnings or assets of the organization shall inure to the benefit of, or be distributable to, its members, officers, or other private persons.

Policy: Conflict of Interest

The organization shall maintain a written Conflict of Interest Policy consistent with IRS requirements for 501(c)(3) organizations. Officers, members of the executive committee, and committee chairs shall annually disclose any actual or potential conflicts of interest and shall recuse themselves from discussion and voting where a conflict exists.

The executive committee shall oversee administration of the policy and retain disclosures with the organization’s records.

Policy: Non-Discrimination

The Muskie Band Boosters does not discriminate on the basis of race, color, religion, creed, sex, gender, gender identity or expression, sexual orientation, age, national origin, disability, veteran status, or any other status protected by applicable law in its programs, activities, or operations.

We are committed to providing an inclusive and welcoming environment for all members, volunteers, students, and community partners.

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